Conference intelligence for organisers
Conference Insights turns every session at your conference into an AI summary, key insights, quotes with timestamps, the full recording and a searchable transcript, live in a private, branded portal before the break ends. Ask the conference a question and get an answer cited to the recording.
Live-captured or uploaded recordings. Fast publish, verified editorial, or both. All processing stays in Australia.
For your delegates
For your marketing team
Every session becomes a content library your team can publish from. Delivered as a marketing pack, or as a campaign we run for you.
Talk to us about a marketing packLive before the break ends.
Session pages publish while delegates are still at the coffee cart.
2,000+ attendees served at a single summit
A three-day programme, one private portal, every session covered.
Every answer cited to the transcript
Verbatim, timestamped quotes behind every summary and every Ask reply.
What delegates get
What a delegate opens on their phone before the next session starts: the session they were in, the day they had, and the answer to the question they forgot to ask.
An AI summary, key insights, the pull quote with its timestamp, the statistics that were cited, a "what to do" panel, speaker bios and the full searchable transcript, with the video and its moments.
Generated 12 min ago · Plenary Hall
One page per day that finds the big patterns across sessions, names the moment of the day and brings together the voices that shaped it, so a delegate who missed a room still gets the day.
Generated 16:41 · Day 1 · 10 sessions
Delegates ask a question in plain language and get an answer built from what was actually said, with verbatim, timestamped citations that link back to the moment in the session.
Answered in 9 s · 7 citations · 2 sessions
Every session page carries the full recording with chapters at the moments that mattered, plus audio-only. Your portal doubles as the event’s content library.
The content is defined by you. We recommend a venue live stream; the portal becomes the archive.
Recording · 36:28 · 5 moments · audio-only
Snippets from the stage, surfaced while the session is still running and tagged with the room and the time. In development; shown here with the demo event.
Live · Plenary Hall · 09:14
Plenary Hall · 09:14
The chatbot was the demo. The workflow is the product.
Dr Priya Raman, Meridian Health
Plenary Hall · 09:52
The model was fine. The data was lying to it.
Marcus Oyelaran, Kestrel Logistics
Plenary Hall · 10:21
Compute is the new rent.
Hannah Kowalczyk, Southbank Ventures
Plenary Hall · 11:12
Lineage or it didn't happen.
Sofia Marchetti, Tallowood
Plenary Hall · 15:38
The grid doesn't care how clever your model is. It cares what time it is.
Prof. David Nakamura, University of Melbourne
Stream sessions live from the same portal.
Live · Plenary Hall · 412 watching
Generated 12 min ago · Plenary Hall
Generated 16:41 · Day 1 · 10 sessions
Answered in 9 s · 7 citations · 2 sessions
Recording · 36:28 · 5 moments · audio-only
Live · Plenary Hall · 09:14
Plenary Hall · 09:14
The chatbot was the demo. The workflow is the product.
Dr Priya Raman, Meridian Health
Plenary Hall · 09:52
The model was fine. The data was lying to it.
Marcus Oyelaran, Kestrel Logistics
Plenary Hall · 10:21
Compute is the new rent.
Hannah Kowalczyk, Southbank Ventures
Plenary Hall · 11:12
Lineage or it didn't happen.
Sofia Marchetti, Tallowood
Plenary Hall · 15:38
The grid doesn't care how clever your model is. It cares what time it is.
Prof. David Nakamura, University of Melbourne
Live · Plenary Hall · 412 watching
Ask the conference
Delegates ask in plain language and get an answer built only from what was said on stage, with verbatim, timestamped citations that link back to the session. If the event did not cover it, the answer says so.
The marketing pack
Every session becomes a content library. We turn it into the assets your team would otherwise spend a month producing, delivered as a pack of five to ten, or as a campaign we run for you.
Coming soon Live Insights
Snippets surface as they are said, tagged with the room and the time, so a delegate in Hall B knows what they are missing in the Plenary. Same verbatim standard, same timestamps, minutes instead of an afternoon.
Live Insights is in development now. Shown here with the FutureStack 2026 demo transcripts; not yet available on client events.
Plenary Hall · 09:14
The chatbot was the demo. The workflow is the product.
Dr Priya Raman, Meridian Health
Plenary Hall · 09:52
The model was fine. The data was lying to it.
Marcus Oyelaran, Kestrel Logistics
Plenary Hall · 10:21
Compute is the new rent.
Hannah Kowalczyk, Southbank Ventures
Plenary Hall · 11:12
Lineage or it didn't happen.
Sofia Marchetti, Tallowood
Plenary Hall · 15:38
The grid doesn't care how clever your model is. It cares what time it is.
Prof. David Nakamura, University of Melbourne
How it works
Live before the break ends, with editorial review and verification yours to switch on. You give us a logo and a palette; your project manager handles the rest.
Capture sessions live in the room or upload the recordings you already have. Any room, any format.
Each session is transcribed with timestamps the moment it ends. Transcript verification, a human correcting the text before anything is generated from it, is yours to switch on.
Summaries, insights, quotes, statistics and daily synthesis are generated from the transcript. Editorial review before anything goes live is yours to switch on.
Pages go live in your branded portal before the break ends, reached through token-gated links from your event app.
Choice of control
First pass live before the break ends. No review step.
Publish the first pass, then verification and editorial upgrade the pages in place.
Transcript verification and editorial review before release, done by our team as a service.
Available as a SaaS backend for your own team soon.
Most platforms are take it or leave it. You choose the level of control per event, and all processing stays in Australia.
What we need from you
SVG or PNG, whatever you have.
Your event’s colours, or your brand’s.
Everything else, including your programme, speaker details and recordings, is handled by your Conference Insights project manager and included in the rate.
For organisers
What you get beyond happier delegates.
Built by people who run conferences, for the people who run them.
See which sessions were read, what delegates asked, and which themes carried the event. Evidence for next year’s programme and for your sponsors.
Sponsored sessions get the same insight pages, quotes and moments as the keynotes, ready for sponsors to share.
Pull quotes, statistics and timestamped moments from every session, packaged as EDMs, a post-event report, signage and social, or run as a campaign for you.
Recordings are processed in Australia (Vertex AI, australia-southeast1). The portal is private and token-gated; nothing is indexed publicly.
Your event’s name, colours and logo on every page. Delegates see your conference, not ours.
Case study
The Australian Defence Science, Technology and Research Summit, Adelaide, 4–6 August 2026. A Defence-sector summit for more than 2,000 attendees, with Conference Insights delivered inside the event app.
The portal was delivered inside the EventsAir app through a token-gated link, so delegates opened it from the app they already had, with no download and no new login. Every session was live within the break: 155 talks over three days, each with its summary, insights, quotes and full recording.
Ask answered around 95 delegate questions over the summit, each with cited quotes from the transcripts. The keynote and panel halls ran with transcript verification. After the event, the organiser received a 23-page post-event insights report: what was read, what was asked and which themes carried the summit.
“Delegates were reading the session pages between sessions, and using Ask to catch up on the rooms they missed.”
Works with what you already run
A gated content site, streaming, video on demand and conference intelligence. One platform, one project manager.
A mobile-first website, opened from a link.
Token-gated links from your event app or email.
Proven inside EventsAir; works with any app that can open a link.
Trust
Built for organisers who have to answer to a board, a sponsor and a privacy officer.
Recordings and transcripts are processed on Google Vertex AI in australia-southeast1 and stay in Australia.
Your sessions are your content. Nothing from your event is used to train or tune any model, ours or anyone else’s.
Delegates arrive through links from your event app or email. No public URLs, nothing indexed by search engines.
Switch on transcript verification and a human corrects every transcript before anything is generated from it.
Your event’s name, colours and logo on every page. Delegates see your conference, not ours.
Which sessions were read, what delegates asked and which themes carried the event, for your programme and your sponsors.
FAQ
Each session recording is transcribed with timestamps. Conference Insights then generates the summary, key insights, pull quotes, statistics and a "what to do" panel from that transcript, and a daily synthesis across all sessions. Everything links back to the timestamp it came from, so a delegate can jump to the moment and hear it for themselves. Editorial review and transcript verification are yours to switch on, per event.
Before the break ends: typically 15–25 minutes after a session ends for the first pass. A session captured live in the room is transcribed and generated as soon as it ends, and the page is published to the portal while delegates are still talking about it. With verified editorial switched on, the page goes live once the reviewer approves it; with fast first, verify later, it goes live immediately and is upgraded in place.
A logo and a colour palette. That’s it. Everything else, including your programme, speaker details and recordings, is handled by your Conference Insights project manager and included in the rate.
Every summary, insight and Ask answer cites verbatim, timestamped transcript text, so anyone can check a claim against what was actually said. You choose the level of control per event: fast publish with no review step, fast first and verify later, or verified editorial, where a human corrects the transcript and reviews each page before it goes live.
Yes. Fast first, verify later publishes the first pass before the break ends, then transcript verification and editorial review upgrade the pages in place, with no gap in what delegates can read. You can also run verified editorial on selected rooms only, for example the keynote and panel halls.
In Australia. AI processing runs on Google Vertex AI in the australia-southeast1 region, the portal is private and token-gated, and nothing is exposed to public search engines. Recordings and transcripts remain your content.
Through token-gated links from your event app or email. There is no account to create and no app to install: the portal is a mobile-first website branded as your event, and it lives inside the event app delegates already have (proven inside EventsAir; any app that can open a link works).
Per event. The delegate portal, intelligence and video on demand are one fee based on programme size, and it covers the branded portal for the life of the event, your project manager and the post-event report. The marketing pack starts from a base fee, and we can run the whole post-event campaign as a service. Contact us at [email protected] and we will send a quote within two business days.
Open the demo portal in a minute, or tell us about your event and we will show you what Conference Insights would produce from it.
